How Do I Buy...


Appliances, Kitchen Equipment

Requests for appliances and kitchen equipment should be made through the Facilities Department. Once permission is obtained to purchase, buyers should contact the Procurement Services department for a recommended supplier of the specific product they need.

Certain brands of Keurig coffee makers are available to MBI at no charge, but conditions apply. Please email steve.richardson@moody.edu for details.

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Athletic Equipment, Supplies & Services

Submit Requests for athletic equipment to the Facilities Department. Once Facilities grants permission to proceed with a purchase, quotes can be obtained. Moody’s contract suppliers should be included in quoting. To locate a contract supplier go to Preferred Suppliers/Contract Suppliers then click on one of the five Purchasing Consortiums and locate the link to the Portfolio of Suppliers. You will be directed to a list of Vendors where you can search for vendors by category.

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Audio Visual Equipment & Supplies

Requests for Audio Visual Equipment and Supplies should be submitted to the ITS department. If ITS confirms you can proceed with a purchase, purchases should be made from a supplier approved by ITS, or by obtaining quotes from a list of vendors provided by ITS. To locate a Preferred Supplier go to Preferred Suppliers/Technology & Broadcasting Supplies.

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Auto Supplies, Repairs and Tools

Special pricing for auto parts and tools are available through Moody’s accounts with O’Reilly Auto Parts and Autozone. For more information on how to obtain Moody’s special pricing go to Preferred Suppliers/Travel, Buses, Vehicle Rental and Repairs,then choose a vendor under the heading “Auto Repairs & Tools”.

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Batteries

Grainger has the best price for batteries. For order placement and vendor information go to Preferred Suppliers/Facility, Maintenance, Janitorial, Appliances, then click on “Grainger”.

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Broadcasting & Satellite Equipment & Supplies

Quotes can be obtained from one of our Preferred Suppliers. Click here and choose the suppliers from which you wish to receive quotes.

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Building Materials & Supplies

The purchase of building materials and building supplies is a function of the Facilities Department. Wherever possible, Procurement Services qualifies Moody to receive discounted pricing and sales tax exemption from vendors who offer programs to participating members. For more information on available vendor programs and how to obtain quotes and place orders, go to Preferred Suppliers/Facility Maintenance, Janitorial, Appliances. For help in finding additional vendors specializing in specific building materials or supplies and services, contact steve.richardson@moody.edu.

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Catering Services

Departments should contact the catering department via email at catering@moody.edu or by phone at 312-329-4430 for most of their catering needs. For large events, departments should contact Procurement Services for information about MBI’s contracted caterer.

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Coffee Makers

Some Keurig brand coffee makers are available for departmental use at no charge to Moody through HP Products. K-cups must be purchased from the vendor providing the unit. Contact steve.richardson@moody.edu in Procurement Services for more information.

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Computer Keyboards and Mice

Procurement Services provides ergonomic keyboards and Trackballs which can be picked up in the Procurement Services department. Arrangements can be made by emailing steve.richardson@moody.edu. The Supervisor will need to provide a cost center and account number prior to pick up.

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Computer Keyboard Trays

Computer Keyboard Trays can be requested through the Facilities Department by submitting a work order requesting installation. The requestor will need to provide a cost center and account number.

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Construction & Building Services

Obtaining construction and building services is a function of the Facilities Department in collaboration with Procurement Services and the Legal Department. On-site services require the vendor to enter into a Contractor Agreement with Moody. Buyers should follow the guidelines outlined in the Contract Establishment Guidelines document. A copy of this document can be downloaded from the "How to Purchase" tab and selecting "Contract Establishment Guidelines".

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Copier Paper

Copier paper can be ordered by the case via email to samuel.ramos@moody.edu. Please provide your Cost Center and account number when placing the order. The paper will be delivered directly to your department.

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Equipment for Operations

Operations equipment for all departments should be requested through the Facilities Department and purchased in collaboration with Procurement Services. Vendors from within Moody's purchasing consortiums should be included in bidding. Buyers should follow the guidelines outlined in the Commodity Purchasing Guidelines. If on-site equipment installation is required, the buyer will need to establish a Contractor Agreement with the vendor. Buyers should follow the guidelines outlined in the Contract Establishment Guidelines document.

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Equipment Rentals

Equipment rental quotes can be obtained by calling or visiting a Sunbelt Rental or United Rental location and referencing our E&I Contract Number. Contract price lists can be obtained from Procurement Services upon request.

Locations:
Find a Sunbelt Rental location here: https://www.sunbeltrentals.com/locations/
Find a United Rental Location here: https://locations.unitedrentals.com/

E&I Contract Numbers:
Sunbelt Rentals: CNR01437
United Rentals: CNR01438

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Flowers

Flowers can be ordered on-line from Phillips Florist using the special website which offers $5.00 off and a lower shipping rate. Instructions for how to enter the tax exemption status click here. For Chicago campus orders you can also use LaSalle Street Flowers. Sales Tax Exemption is available for business purchases. For more information click here.

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Furniture

All furniture purchases require approval from the Facilities Department. Email your requests to lauren.schmidt@moody.edu. Furniture concepts and ideas can be gleaned by visiting one of the contract supplier websites on the Preferred Supplier/Furniture & Furnishings page. Quotes should be requested by emailing your selections to steve.richardson@moody.edu in Procurement Services. In some instances, samples or showrooms may be available to view and test products.

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Grounds Equipment, Services & Supplies

The purchase of grounds and landscaping equipment, supplies and services is the function of the facilities department. For help in finding vendors for specific grounds and landscaping equipment, supplies or services contact steve.richardson@moody.edu in Procurement Services. On-site services require the vendor to enter into a Contractor Agreement with Moody. Buyers should follow the guidelines outlined in the Contract Establishment Guidelines.

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Identification Badges and Access FOBs

Employee Identification Badges and Access FOBs are distributed by the Facilities Department.

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Janitorial Supplies

Janitorial supplies are ordered and stored by the Facilities Department. Quotes can be obtained by emailing cathy.sywulka@moody.edu.

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Marker Boards/White Boards

Submit requests for Marker boards/white boards/dry erase boards and glass marker boards to the Facilities Department. If a purchase is approved, quotes can be obtained from these vendors:

Dallas Midwest: www.dallasmidwest.com
Claridge Products: www.claridgeproducts.com
Everwhite: www.everwhiteboards.com

Be aware of the differences in white board surfaces. Melamine surfaces tend to discolor with usage and are not recommended by Procurement Services. Porcelain surfaces are easier to keep clean over the life of the product and are magnetic.

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Medical Supplies

Consult with Ann Meyer in Health Services for preferred vendors for specific products. To obtain quotes go to Preferred Suppliers/Medical Supplies. Quotes can be obtained from any of the listed vendors.

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Mobile Phones/Cell Phones

MBI does not purchase mobile phones for personal or business use. At Supervisor’s discretion either a stipend can be issued or the employee can participate in Moody’s AT&T Mobility Contract. For more information on Moody’s AT&T Mobility contract email brenda.crump@moody.edu.

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Moody Gear

Moody Gear is MBI’s merchandise store offering a variety of Moody branded items from T-shirts to travel mugs. Moody gear can be purchased at specified times on Smith 1 by the reception desk. MBI also offers an online store and nationwide shipping through Square Market. For more information, or to order on-line, go to Moody Gear.

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Moody Logo Clocks

Moody Logo Clocks can be requested through the Facilities department by emailing dean.gentry@moody.edu.

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Moody Publishers Books

Full-time, professional part-time (including adjunct faculty) and retired employees receive a 75 percent discount on Moody Publishers’ books, Bibles and DVDs purchased directly from Moody Publishers. For more information or to purchase a product, please email mpcustomerservice@moody.edu or call 312-329-2101.

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Name Tags

Quotes for personal name tags can be obtained from:
www.naagtag.com
www.namebadgesinternational.com
www.namebadge.com
Moody Logo:
Files containing the Moody Logo Brand can be obtained through Integrated Marketing Communications.

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Office Chairs

Chair Purchase:

The Procurement Services department keeps a small inventory of employee task chairs on hand for purchase.  Department Managers can email requests for an office chair to steve.richardson@moody.edu, being sure to include the cost center and expense account number to be charged. Departments will be charged at Moody’s cost. 

Chair Maintenance:

If your chair is broken and needs repair, email a picture of the vendor tag located on the underside of the chair to steve.richardson@moody.edu, along with a detailed description of the problem.  If the chair is repairable under warranty, Procurement will schedule an appointment for the vendor to make the repair.  If the chair is beyond the warranty period, a quote to replace the broken part(s) will be furnished.

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Office Supplies

Office supplies should be ordered through an on-line account from Staples, Office Depot or Amazon. First time buyers should contact Procurement Services for account set up. For more information go to Preferred Suppliers/Office Supplies.

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Printers & Copiers

Printers and copiers should only be purchased in consultation with ITS. User departments should email james.bachelder@moody.edu about their needs. If a purchase is required, ITS and Procurement Services will collaborate with our Contract & Preferred Vendors to get quotes, place orders, and set up your new printer. Maintenance requests and printer supplies (i.e. tonor cartridges, drum replacment, etc.) can be requested by emailing ITS. Copier paper can be requested by emailing samuel.ramos@moody.edu (CPO).

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Promotional Products & Supplies, Apparel

Buyers should obtain quotes from Preferred Vendors for Moody branded promotional items and Moody apparel. Blue Sky Marketing is most consistently the lowest cost supplier. For a list of other Preferred Vendors go to Preferred Suppliers/Promotional Moody Branded Products, Apparel.

See also: Moody Gear

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Shipping Supplies

HP Products is the Preferred Supplier for general shipping supplies. For more information about this vendor and how to obtain quotes and place orders go here Preferred Suppliers/Shipping & Supplies.

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Signs & Signage

Wayfinding signs, departmental signs, and name plate holder requests should be submitted to the Facilities Department by emailing caleb.brewster@moody.edu. If a purchase is approved, quotes can be obtained from:

2/90 Sign Systems (Send design rendering via email to: jaredgafford@390signs.com)
Direct Sign Systems (Send design rendering via email to: signs@directsign.net)
Takeform (Send design rendering vial email to: jessica@hampton-products.com)

Be aware that minimum order quantities or amounts may apply.

Moody Logo:
Files containing the Moody Logo Brand can be obtained through Integrated Marketing Communications.

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Technology Equipment & Supplies

Technology equipment (computers, monitors, hardware, and software) requests are to be submitted to ITS. Quotes can be obtained from one of our Preferred Suppliers.

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Telephones & Telephone Headsets

Requests for desktop telephones go through the Facilities department. Wireless headsets are purchased with instructions from Procurement Services. Email brenda.crump@moody.edu for information.

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Transportation

To obtain quotes for Coach Buses, School Buses, or Trolley transportation, requestors should complete a Transportation Request Form and email it to steve.richardson@moody.edu. See also: How To Purchase/Commercial Bus Transportation. For information about bus vendors go to Preferred Suppliers/Travel, Buses.

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Uniforms

MBI has a Service Agreement with Cintas Uniform Services to provide work uniforms for approved employees. For more information about the program, contact steve.richardson@moody.edu.

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Vehicle Rentals

Enterprise is Moody’s preferred vehicle rental agency. If renting locally for Chicago campus, first check with Facilities to see if there is an Institute vehcile available. If not, Facilities can arrange a rental through Enterprise and have it delivered to campus.  For account set up email brenda.crump@moody.edu . For more information about vehicle rental through Enterprise go to Preferred Suppliers/Travel/Enterprise

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